Corporate Wellness Event Management
At Event Southwest, we help companies promote employee health and engagement through dynamic corporate wellness events. Whether it’s an in-person run or walk, an off-site wellness retreat, or a virtual wellness challenge, our turn-key event production services simplify the process, helping you foster team collaboration and improve employee well-being.
We'll Turn Your Wellness Ideas Into Experiences
Planning and executing a successful wellness event can be overwhelming. Event Southwest is here to handle everything from event logistics to team coordination. Whether you’re hosting an in-person or virtual event, we ensure a seamless experience that focuses on employee health and keeps your team engaged.
A Full Suite of Management Tools
Managing wellness events requires the right tools. Our full suite includes project management software, real-time communication platforms, and wellness tracking tools, ensuring that every aspect of your corporate wellness event program is organized and optimized for employee participation.
Milestone Calendar
Designed for precision, prepared for excellence. Event Southwest follows a custom production planning process that tracks over 300 key milestones, ensuring that every detail of your wellness event is flawlessly executed, whether in-person or virtual.
Permission Tracker
Managing virtual wellness challenges and activities with ease: Our tracker allows us to monitor participation, progress, and engagement in real time, ensuring that your virtual wellness initiatives are effective and motivating for your employees.
Vendor & Expense Tracker
A comprehensive tool for managing finances and vendor relationships for both in-person and virtual wellness events: This tracker keeps all financial aspects transparent, ensuring that your wellness event stays on budget.
Communication Tracker
Centralizing communication for flawless wellness event execution. This tool keeps contact databases, staffing assignments, detailed schedules, and wellness challenge instructions organized, ensuring that every team member and employee is informed, whether they’re participating in-person or remotely.
Equipment Distribution Tracker
Efficiently managing equipment and supplies for in-person wellness events: From fitness gear to hydration stations, this tool ensures that all resources are accounted for and deployed effectively, maximizing the success of your event.
CAD & Graphical Maps
Creating detailed maps for effective wellness event management: For in-person events, Event Southwest provides scaled CAD maps and custom graphical maps to help coordinate wellness activities, ensuring smooth operations and optimal engagement.
Zone Captains
Providing oversight and management for wellness events: Whether organizing corporate wellness retreats, in-person events like runs or walks, or virtual wellness challenges, our experienced teams ensure that every element is coordinated, aligning your event with employee wellness goals.
Recap Reports
Delivering insights for continuous improvement: Event Southwest provides a detailed Recap Report for every wellness event, offering a full review of participation, engagement, and successes. This actionable feedback helps improve future wellness initiatives and fosters sustained employee well-being.
Turnover-Proof Event Management
Wellness programs and events require consistency to be successful. Event Southwest partners with your company long-term, providing continuity and expertise for recurring wellness initiatives, regardless of internal team changes.
Experienced at Every Level
We bring both strategic leadership and hands-on management to every wellness event. Whether you’re planning a wellness retreat, a company-wide virtual challenge, or a corporate walk, our team ensures that your event promotes health, teamwork, and engagement.
Strong Relationships, Strong Events
Building relationships with vendors, wellness providers, and employees is key to successful wellness events. Event Southwest has the experience and connections to ensure your event runs smoothly and meets your company’s wellness objectives.
Mitigating Risks Every Step of the Way
From safety protocols to wellness compliance, managing risk is crucial for both in-person and virtual wellness events. We ensure that your events follow all guidelines, protecting your employees and promoting a safe, positive experience.
Presenting and Managing Event Committees
Coordinating with internal wellness committees or HR teams is a critical component of wellness event success. We manage communication and presentations with your wellness leaders, ensuring that everyone is aligned with the event’s goals and outcomes.
Organized Documentation for Every Detail
Comprehensive documentation is essential for both in-person and virtual wellness events. We provide organized, detailed records for every aspect of your event, from wellness goals to vendor contracts, giving you full visibility and making future events easier to plan.
Truly Cost Effective
Hiring an in-house wellness event team can be costly. With Event Southwest, you get a full team of wellness event experts for the cost of one employee, giving you access to professional-level management without exceeding your budget.