Festivals and concerts don’t just fail, they fail publicly. The complexity that makes them compelling is the same complexity that creates risk. We manage every layer of the production, from the first permit application to the post-event site strike, so the event delivers its promise.
We build detailed production plans and CAD site maps that coordinate every element: stage placement, vendor footprints, crowd flow, emergency access, and sponsor activations, before a single tent stake hits the ground.
Staging, sound, lighting, food and beverage, fencing, power, security, medical: every vendor is contracted and coordinated by us so you have one accountable partner for the full production.
Large public events require permits from multiple departments across timelines that don’t always align. We manage the full permitting sequence, including fire marshal approvals, alcohol licensing, and noise ordinance compliance.
We build the public safety plan that accounts for crowd size, site layout, and emergency access, coordinating with police, fire, and medical from the planning phase through the final attendee departure.
Festival and concert attendance is driven by early momentum. We support the marketing and communications strategy that builds pre-event excitement, manages ticket and registration sales, and keeps your audience engaged through event day.
We build and manage event websites that handle ticket sales or registration, provide artist and schedule information, and serve as the audience’s first point of contact from announcement through event day.
From stage headers to interactive maps, our team can easily create brand compliant, public-facing graphics, signage, social media templates and more.
We manage attendee-facing communications across the full pre-event cycle, from purchase confirmation through event-week updates, so your audience arrives informed and your team isn’t answering the same questions repeatedly.
Post-event surveys give you audience feedback and sponsor data. We compile the results in a format that supports sponsor reporting, future event planning, and board or stakeholder presentations.
Believe it or not, festival event production can actually be pretty straight-forward and easy to scale. ESW has a fantastic array of partners and internal capabilities to help you create small food & wine events to huge live music festivals.
Charity runs are one of the most effective fundraising formats in the nonprofit space. We handle the production so your team can focus on the mission and the donors.
Municipal running events build community engagement and drive economic activity. We manage the permitting, safety coordination, and logistics that city-hosted races require.
Brand-sponsored running events need production quality that reflects the sponsoring organization. We deliver the operational infrastructure and on-site execution to match.
For companies building proprietary running event series, consistent execution across markets matters as much as the race itself. We provide the operational framework that keeps it consistent.
We’ve served as the production partner on agency-managed running events, handling logistics and permitting without disrupting the agency’s client relationship.
Festival and concert production has a short margin for error. Our planning process is built around the specific failure modes of large public events, and our team has the experience to solve problems in real time.
We produce outdoor concerts, music festivals, multi-stage productions, benefit concerts, and public entertainment events of all sizes. We’ve managed everything from single-stage community concerts to large multi-day festival productions.
es. Concerts and festivals require permits from multiple departments: fire marshal approvals, noise ordinance compliance, alcohol licensing, parks and streets permits, and public safety coordination. We manage the full sequence so nothing stalls your production timeline.
Every event is scoped individually based on production size, number of stages, vendor complexity, and staffing needs. We provide custom quotes after an initial consultation.
Turn-key scope includes production planning and site design, permitting, staging and technical vendor management, food and beverage coordination, public safety planning, talent logistics, day-of execution, and post-event recap reporting.
For festivals with significant production requirements, 12 months is our standard recommendation. Permitting sequences, venue holds, and vendor availability for major production elements all require substantial lead time.
We handle audience-facing communications: event websites, ticketing or registration, logistics emails, and post-event surveys. Broader marketing, social media, and talent promotion stay with your team or agency, though we coordinate closely with whoever is running it.
Our primary offices are in Dallas, with teams operating across Texas and Colorado. We produce events nationwide and have managed festival and concert productions across the country.
